Your productivity at work is only as good as the tools that you use. I can almost guarantee that every single Administrative Assistant (AA) in the U.S. uses Microsoft Outlook on a daily, if not hourly, basis. If this describes you, then consider how your Outlook currently looks to you. Do you have a reading pane on the left-hand side? Do you view Monday-Friday as your work week? How does our Outlook look? And could changing your views change your productivity?

Consider these two changes:

  1. Reading Pane
    1. With the Reading Pane open, choose Current View from the View menu.
    2. Then, choose Customize Current View.
    3. Choose from the setting options to customize your Mail view for optimal productivity.
  2. Work Week and Work Times
    1. The default work week displays only five days — Monday through Friday from 8:00 – 5:00 pm. If you work a nontraditional week, or nontraditional times, you can change this default to display the days you need.
    2. Choose Options from the Tools menu, click Calendar Options in the Calendar section..
    3. In the Work Time section, check the days you want to include in your work week. You can include only a few or all seven.
    4. From the First Day Of Week drop-down, choose the day that represents the first day of your work week.
    5. Click OK.
    6. Your calendar will accommodate your work week schedule.