I would like to offer an update on the Dewey Decimal System that offers a handy solution to organizing all of your research administration files.

Use the file hierarchy listed below to clean up your electronic filing system!

The Researcher’s Dewey Decimal System:

  1. Clinical
    1. Coordinator Oversight
    2. Patient Care Billing
    3. Patient Compensation
    4. Records Management
  2. Committees
    1. External Scientific Advisory Committee
    2. RBO Monthly Managers Meeting
    3. Research Steering Committee
    4. Research Working Group
  3. Communications
    1. External Media
    2. Graphic Directory
    3. Letterhead
    4. Logos
    5. Newsletters
    6. Promotional Materials
    7. Scope Stories
    8. Social Media
    9. Website
  4. Compliance
    1. Biosafety
    2. Chemical Safety
    3. Federal Agreements and Regulations
    4. Hazardous
    5. Institutional Animal Care and Use Committee
    6. Institutional Review Board, Human Subjects
    7. Investigational New Drug
    8. Radiation
    9. Regulations Specific to Contracts
  5. Data
    1. Annual Report
    2. Financial Report
    3. Institute Data
    4. Laboratory Data
    5. Raw Data
  6. Education
    1. Annual Education
    2. Biosafety, Biohazard Training
    3. COI Training
    4. Coordinator Education
    5. GCP Training
    6. Human Subject Protection (CITI)
    7. Orientation
    8. Responsible Conduct of Research
    9. Students, Interns, Volunteers
  7. Ethics
    1. Bioethics
    2. Conflict of Interest
    3. Data Access and Retention
    4. Disclosure Policies
    5. Federal Regulations
    6. HIPAA
    7. Office of Research Integrity
    8. Publications
    9. Research Misconduct
  8. Facility
    1. Asset Management
    2. Environmental & Risk Management
    3. Security
    4. Space Planning & Management
    5. System Administration
  9. Financial
    1. Accounting Operations
    2. Allowable Costs
    3. Budgeting
    4. Chargebacks
    5. Effort Reporting
    6. F&A Percentage
    7. Invoicing
    8. Purchasing
    9. Vendors
  10. Legal
    1. Audits of Grants
    2. Contracts and Procurement
    3. Government Relations
    4. Institutional Legal Requirements
    5. Intellectual Property
    6. Public Laws and US Code
    7. Regulations and Statutes
    8. Sponsor Interface
    9. Subcontracts and Subawards
  11. Library
    1. Abstracts
    2. Awards and Certificates
    3. Book Chapters
    4. Books
    5. Brochures and Flyers
    6. Endnote Libraries
    7. Games
    8. Handouts
    9. Illustrations
    10. Letters
    11. Manuscripts
    12. News Media
    13. Newsletter
    14. Presentations
    15. Publications
    16. Questionnaires
    17. Recordings
    18. Requested Outside Articles
    19. Surveys
  12. Partners
    1. Federal Government
    2. Foundations
    3. Hospitals, Nonprofits
    4. Independent Research Organizations
    5. Industry
    6. Philanthropic Donors
    7. State and Local Government
  13. Personnel
    1. Contact Information
    2. CVs, Profiles
    3. Evaluations
    4. New Hire
    5. Organizational Chart
    6. Pictures
    7. Recruitment
    8. Resource Tracking (Computers, Supplies)
    9. Students, Interns, Volunteers
    10. Team Folders
    11. Travel
  14. Policy
    1. Policies
    2. Standard Procedures
  15. Projects
    1. Award Closure
    2. Award Maintenance
    3. Award Setup
    4. Proposal Development
    5. Proposal Feasibility
    6. Proposal Submission
    7. Research Studies by PI
    8. Terms & Conditions
  16. Resources
    1. Archive Library
    2. Resources
  17. Strategy
    1. Mission and Vision
    2. Strategic Plan
  18. (Your Personal Employee File)
    1. Appointments
    2. Authorship
    3. Certifications
    4. CV
    5. Job Description
    6. Personal
    7. Portfolio