A Digital Workflow is the execution and automation of research processes where tasks, information or documents are passed from one digital program to another for action, according to a set of procedural rules. Why do you need a digital workflow? Because you spend too much time 1) finding articles, 2) downloading and naming files, 3) annotating and editing pdfs, and 4) organizing and citing research.
- Search Emtree for the relevant search terms and add them to your Embase search.
- After you have found your Emtree terms and free vocabulary terms, combine them in advanced search.
- If there are too many results, add additional filters, preferably in this order:
- Medline only,
- Time filters- last 5/10 years,
- Priority journals,
- Humans only.
- Create a search alert- when relevant new articles that are published, you will be notified via e-mail.
- Download your search results into an Endnote library specific to this project.
- Continue on to Ovid Medline or PubMed next, and repeat the process for any additional databases you’ve chosen to include in your literature review strategy.
- Scan the titles/abstracts of the results in Endnote.
- Reevaluate your search, considering whether any terms should be added/removed.
- Create a group of articles of interest that you want to download full text.
- Read, highlight, annotate and make notes in Endnote/Zotero.
- Save the highlighted, annotated article PDF in Endnote when you exit.
- Revise core themes and search strategies if necessary (paucity or oversaturation of existing literature).
- Consider whether you should create any additional search alerts for articles from specific authors or keywords from particularly successful search strategies. Use either Embase, PubMed, or Google to create alerts.
- Find or create a target journal template document.
- Review keywords and themes to grasp the key concepts for your specific topic/paper.
- Structure an outline based on key concepts presented in the literature.
- Clarify your distinct supporting points (claims, opinions, and conclusions) that correlate to the main idea.
- Write out headings for the sections and add the thesis or main idea to your outline.
- Sort your evidence under your headings and decide what specific examples you want to use for each supporting point.
- Move from outline to draft by creating an academic MEAL paragraph (Main idea, evidence, analysis, the link to the next paragraph).
- Finish a complete first draft. Turn it in to Medical Research Writer.
- Use Endnote/Zotero to insert properly formatted citations into your manuscript as you refer to them.
- Take advantage of “Insert Selected Citation” to ensure you are adding the exact citation.
- Double-check in-text citation, as well as bibliography formatting and mechanics.
- Use “Find Reference Updates” at any point in the Endnote process.
- Revise for methods of development (how you develop, explain, present or argue the supporting points), such as comparing and contrasting two ideas, or explaining cause and effect.
- Revise for the organization (clear, coherent and logical paragraphs) and rhetorical strategies (exposition, description, narration, or argumentation).
- Revise for style, tone, and diction (repetition of words and phrases and audience tone).
- Finish a complete second draft. Turn it in to Medical Research Writer.
- Finish a complete third draft based on feedback.
- Submit the manuscript and get published!